In a sales meeting, you juggle two priorities:

1. Listening to the customer
2. Taking notes for later

Doing both means either losing focus or taking incomplete notes—no one has a perfect memory.

AI assistants let you run meetings hands-free. I researched the best free options—here’s what I found:

Top Free AI Assistants for Sales in 2025

The market offers several AI virtual assistants that can transform your sales process without costing a penny. These aren't just digital gimmicks—they're sophisticated partners capable of handling complex tasks that previously required human hands. Let's look at the leading options available today.

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Benefits and Limitations of Free AI Solutions

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Free doesn’t always mean good. 

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You can get a ton of value with free AI assistants for your meetings. They’ll join your Zoom, Teams or Google Meet calls to assist you, but they have their limitations.

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According to Close.com, sales reps spend 35% of their time actually selling. This article shows you how to get some of that time back for free, to go win those deals, while eliminating some of the busywork.

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Benefits of Free AI Assistants

• More Selling, Less Admin: AI handles scheduling, notes, and CRM updates, freeing reps to sell
• Works 24/7: Always-on AI joins calls, takes notes, and streamlines workflows. It’s tireless!
• Unbiased View: Provides an objective meeting summary, reducing “happy ears”.

 Limitations of Free AI Assistants

• Limited Features: Usage caps, fewer AI capabilities, and no CRM integrations.
• Ads & Upsells: Frequent prompts to upgrade can be distracting.
• Basic Functionality: Supports admin tasks but won’t adapt to sales strategies.

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Otter AI

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Platforms: Zoom, Meet, Teams

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Otter Pros:

• Can upload transcribed audio and video files
• Can separate meetings by workspaces if you have multiples teams

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Otter Cons:

• Struggles to recognise technical points

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Fireflies: AI Note Taker

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Fireflies Pro’s: 

• Organize meetings by topic, instead of chronological order
• Offers unlimited transcription minutes in free version
• Offer generative AI features with Ask Fred so you can “talk to” your meeting notes

Fireflies Con’s:

• Only 800 minutes of storage before you have to delete meetings

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Zoom AI Companion

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Zoom AI Companion Pro’s

• Native to Zoom—no extra software needed
• Automatically transcribes meetings and highlights action items
• Free option for basic meeting summaries

Zoom AI Companion Con’s:

• Doesn't differentiate between salespeople and prospects
• Often gets confused on technical points
• Doesn't work for Team’s, or Google Meet
• No advanced analytics or CRM integration

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Velocity AI

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Velocity AI Pro’s:

• Designed by sales, for sales - so it provides sales specific notes and action items
• Captures all technical points and integrates with your sales methodology
• Provides a checklist of your sales methodology to keep you on track
• Adapts to your unique selling style for personalized recommendations

Velocity AI Con’s:

• Cannot upload audio or video transcriptions
• Free version doesn’t integrate with your CRM

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Meet your new AI sales buddy that grows with you! As the leading AI sales assistant in the market, Velocity AI doesn't just assist - it learns your unique selling style and adapts to become your personalized partner in success. Built by sales pros who've walked in your shoes, it understands your challenges and speaks your language from day one, while continuously fine-tuning itself to your specific approach.

Think of Velocity AI as your dedicated sales assistant that gets smarter with every interaction. It picks up on your preferred communication style, learns which strategies work best for you, and evolves to complement your unique sales strategy. Whether you're direct and data-driven, or relationship-focused, Velocity AI adjusts its support to match your style.

The platform becomes more intuitive as it works with you, learning from your successes and adapting its guidance accordingly. From pre-call planning to follow-ups, it transforms from a helpful tool into an indispensable partner that anticipates your needs and enhances your natural sales workflow. And with the free version available, you can start building this powerful relationship immediately.

What sets Velocity AI apart is its ability to become an extension of your sales expertise. Created by successful salespeople, it begins with a deep understanding of sales dynamics and then personalizes its approach based on your unique techniques and preferences. As you work together, it becomes more than just an AI tool - it becomes your trusted sales companion, fine-tuned to your unique style and ready to help you close more deals.

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